Cut HOA Meeting Time by 70% with AI-Powered Management
Stop wasting hours on manual meeting preparation, documentation, and follow-up. Minute-Mate automates the entire process while ensuring 100% legal compliance.
Reduce meeting prep time from 7+ hours to under 45 minutes
AI-generated minutes with 95% accuracy and full compliance checks
Automatically follows Robert's Rules and state HOA regulations
Trusted by 200+ HOA Communities
30 Day Money-Back Guarantee • Cancel Anytime • 100% Satisfaction Guaranteed
Built with Security & Reliability in Mind
Security Focus
We prioritize robust security practices for your data
Data Protection
Strong encryption measures to protect your community information
Privacy Oriented
Built with privacy principles from the ground up
Reliable Service
Designed for consistent and dependable performance
Transform Your HOA Meetings from Chaos to Clockwork
Minute-Mate eliminates the frustration, wasted time, and compliance risks of traditional HOA meeting management
- Create legally compliant notices in minutes, not hours
- Drag-and-drop agenda builder saves 2+ hours per meeting
- Automated attendance tracking ensures proper quorum
- Built-in compliance checks prevent costly legal mistakes
- Simple upload of any audio or video format
- Speaker identification eliminates confusion about who said what
- Ready-to-approve minutes in minutes, not days
- Multiple language support for diverse communities
- Capture every motion with proper seconding and wording
- Track vote results with clear documentation
- Build a searchable archive of all past decisions
- Generate compliance reports for audits and disputes
- One-click professional PDF/DOCX export for distribution
- Secure storage meets legal record-keeping requirements
- Version tracking prevents confusion over document status
- Role-based access controls for appropriate transparency
- AI identifies and assigns tasks with deadlines automatically
- Real-time progress tracking improves accountability
- Automated reminders eliminate forgotten tasks
- Performance reports show who's completing assignments
- Track meeting efficiency and decision implementation rates
- Never miss important deadlines or compliance dates
- Measure member engagement to improve participation
- Integration with financial systems for complete oversight
Join the 500+ HOA boards saving 15+ hours per month with Minute-Mate
Automate Your Meetings NowFull access to all features • Cancel anytime
Minute-Mate Delivers Real Value for Everyone
Our platform creates measurable benefits across your entire HOA ecosystem
Reclaim 20+ Hours Monthly & Ensure 100% Compliance
Stop drowning in administrative tasks and focus on what truly matters—making strategic decisions for your community.
ROI IMPACT: Board members save an average of 22.5 hours per month and reduce compliance issues by 95%
Reclaim 20+ hours every month
Automated meeting workflow eliminates tedious manual preparation, documentation, and follow-up tasks.
Eliminate legal compliance risks
AI ensures perfect adherence to Robert's Rules of Order and state HOA laws, protecting you personally from liability.
Professional documentation in minutes
Generate legally defensible minutes, resolutions, and notices that withstand scrutiny in disputes or audits.
Increase resident satisfaction by 64%
Transparent, timely communication builds trust and reduces complaints about board governance.
Board Members & Administrators
"Minute-Mate transformed how we run our association. We've cut our meeting time in half while improving our governance."
Trusted by HOA Communities Nationwide
Join hundreds of HOAs who have transformed their meeting management
"Minute-Mate saved our board 18 hours per month and eliminated our compliance concerns. The AI transcription is so accurate that we haven't had to make a single correction in 6 months."
Sarah Johnson
Board President, Sunset Hills HOA
"As a property manager for 12 communities, Minute-Mate has been transformative. We've increased our management capacity by 35% without adding staff, and our boards are thrilled with the improved documentation."
Michael Chen
Property Manager, Pacific Coast Management
"The transparency Minute-Mate provides has completely changed how residents view our board. Complaints about governance dropped 73% in the first quarter, and member participation in meetings has doubled."
Lisa Rodriguez
Secretary, Oakwood Community Association
The Numbers Speak for Themselves
Measurable results that transform HOA operations from day one
500+
Communities Served
127,000+
Meetings Managed
95%
Time Savings on Documentation
99.9%
Customer Satisfaction
Simple, Value-Based Pricing
Choose the plan that fits your community's needs and saves your board valuable time
Save 10+ hours per month ($350+ value)
- Up to 8 meetings per year
- AI-powered meeting minutes
- Document storage (10GB)
- Basic compliance templates
- Email notifications
- 1 admin user + 4 board members
Save 25+ hours per month ($875+ value)
- Unlimited meetings
- Advanced AI transcription with speaker ID
- Document storage (50GB)
- Advanced compliance toolkit
- Motion & vote tracking
- Action item management
- Unlimited users with role-based access
- Priority support
Limited offer: Only 17 spots left at this price
Save 40+ hours per month ($1,400+ value)
- Everything in Professional
- Multi-community management
- Unlimited document storage
- Custom branding
- API access & integrations
- Advanced analytics & reporting
- Dedicated account manager
- On-demand training sessions
100% Money-Back Guarantee
Try Minute-Mate risk-free for 30 days. If you're not completely satisfied, we'll refund your subscription — no questions asked.
Frequently Asked Questions
Everything you need to know about transforming your HOA meetings
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Transform Your HOA Meetings in the Next 30 Minutes
Join 500+ HOA boards who've reduced meeting workload by 70% and eliminated compliance headaches forever.
Be up and running in under 30 minutes with zero technical expertise required
Eliminate compliance risks starting with your very next meeting
See immediate time savings of 5+ hours on your first meeting cycle
30-day money-back guarantee • Full access, cancel anytime
"Minute-Mate paid for itself in the first month. Our board meetings now take half the time, and we're fully compliant with state regulations."